How to combine two new PowerPoint features to increase productivity

March 30, 2022 0 Comments

Creating a presentation from scratch is a lot of work so let Word and PowerPoint do the magic of saving their time.

Photo: Monticello / Shutterstock

No one wants to work harder than them and creating a Microsoft PowerPoint presentation from scratch can suck your time like a black hole. It’s tiring and let’s face it, a good presentation requires some artistic knowledge, which most of us don’t have. We know what we like, but we don’t always know how to achieve the images we see in our minds.

Fortunately, PowerPoint can now create your complete presentation for you, leaving an almost complete presentation that will require little change from you. In this article, I will show you how to create a new presentation in seconds by combining Word to PowerPoint and PowerPoint’s new artificial intelligence designer. It’s not magic, but it certainly feels like it when you consider the time you’re going to save.

See: Software Installation Policy (TechRepublic)

First, we will export the content from a Word file to PowerPoint and then we will let the PowerPoint designer apply the existing slide designs. It’s fast and it’s easy.

I’m using Microsoft 365 and Word and PowerPoint for the web. These two features are only available in the web app, but you can download the results presentation and continue working on the desktop version. You can download the .docx display file or work with your own Word file. Be sure to use the built-in title style to drop titles and a few subtitles.

How to export Word document to PowerPoint

Starting life in Word as text is not uncommon for a presentation. When the text part of the presentation is complete, you can push it to PowerPoint:

  1. With the opening of your Word document in Word for the Web (this feature is not available in Desktop PowerPoint), as shown Figure AClick on the File tab.

Figure A

We will export this Word document to PowerPoint
We will export this Word document to PowerPoint
  1. In the left pane, click Export.
  2. In the resulting dialog, click Export (Preview) to the PowerPoint presentation.Figure B), Which connects to PowerPoint.

Figure B

Export to PowerPoint.
Export to PowerPoint.

At this point, the real magic begins.

Let the PowerPoint designer do the work

Once launched, Word will display a gallery of potential PowerPoint design themes, but notice that each thumbnail displays the title of your Word document! That’s where the built-in style comes in handy; This feature recognizes your titles and will distribute the context between slides accordingly. (Use mostly blank thumbnails when you already have a customized theme to apply.)

The first thumbnail has already been selected, as shown in ৷ Figure C– Find the blue border.

Figure C

Choose a design.
Choose a design in PowerPoint.

However, there is much more to choose from, so take a minute to thumb through the various options if you wish. The selected design is great for our presentation, so click Export to finish the process. Wait for the feature to prepare the slides, and then click Open Presentation when prompted.

It is important to note a few limitations:

  • First, for the time being, this feature only works with the English language.
  • Second, this feature will not export tables and statistics.

Now that you know what a feature can’t do, let’s see what it can do বিশ্বাস believe me, it’s impressive.

PowerPoint launches with a fully designed slide and your text, as shown. Figure D. Notice that the slides reflect the built-in word title styles for the new AI design elements.

Figure D

PowerPoint Word creates a presentation based on the content and the design you chose earlier.
PowerPoint Word creates a presentation based on the content and the design you chose earlier.

The second slide has no subheadings because the first two paragraphs after the heading 1 have no other headings in the Presentation Title. PowerPoint 3 shows the first title 2 texts, themes and styles on the third slide. Content is the general text paragraph that follows the subheading. Similarly, on the fourth and fifth slides, use the heading 2 text and the general text to fill those slides. In short, PowerPoint itself displays Title 1 text on a slide. Other titles have a subtitle and content that follows that title.

At the moment, you can stop if you are happy with the results, but most of the time, you will want to change something, at least a little bit.

Edit draft presentation

In the general scenario, shown Figure eYou can continue to change the design.

Figure e

Apply different slide designs.
Apply different slide designs to PowerPoint.

Just select a slide and then apply a different slide design from the designer pane With a few quick clicks, you can completely change a slide. Designer also offers changes for other slides

Click through the slides to see the interesting graphical layout chosen by the designer These elements are also editable. You can also customize the slides.

To update the text, just click the appropriate shape. As shown Figure FYou can edit the text in the text box that appears.

Figure F

Change the text.
Change text in PowerPoint.

You can even change the color of the shape using the designer blade. There are pictures on some slides and you can easily exchange them for others

The new features are only available in the web app, but once your basic presentation is done, you can download it to your local drive and open and edit it using the desktop version of PowerPoint. Or continue working on PowerPoint for the web. It’s up to you.

Anyone familiar with PowerPoint may recognize your presentation as one of PowerPoint’s many existing designs, but they will secretly applaud you for taking advantage of this feature. Most know nothing about upscale designers, so your designer-created presentation that took you a few minutes to create will impress almost everyone. No one needs to know that it takes minutes instead of hours!

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